Invoice App for Tutors & Music Teachers
Session Over? Invoice Sent. Simple.
Voice-to-Invoice helps tutors and teachers invoice after each session. Just say the subject, duration, and student name. Send professional invoices to parents instantly.
Try the free demo — send a real invoice without signing up, or create a free account.
Why Tutors Use Voice-to-Invoice
- Invoice immediately after sessions
- Track subjects and skill levels
- Log session notes for parents
- Send to parents via text or email
- Handle package deals and prepaid hours
What Tutors Invoice For
- Hourly tutoring sessions
- Music lesson packages
- Test prep courses
- Group tutoring rates
I teach 6 piano lessons back-to-back. Now I just say 'piano, 45 minutes, Emma' between students and parents get the invoice.
What to Put on Invoices for Tutors
Tutoring invoices usually go to a parent who was not in the room, so they should make the value of the sessions legible.
- Student name — Essential when a parent is paying for more than one child.
- Subject and level — Middle-school math and AP Calculus are not the same rate.
- Session dates and duration — Every session covered by this invoice.
- Format — In-person, online, or group - each at its own rate.
- Package balance — Sessions used and remaining, if they bought a block.
- Materials — Workbooks, practice tests, or test-prep resources you supplied.
- Travel — For in-home tutoring, as a separate line.
- Cancellation policy — Your notice window.
Frequently Asked Questions
Do I bill the parent or the student?
Whoever is paying, and decide before the first session. For school-age students that is the parent, and the invoice should go to their email directly rather than through the student. For college students it is usually the student themselves, and package pricing helps them budget.
Should I charge for prep and grading time?
Build it into your hourly rate rather than billing it separately - clients resist paying for time they cannot see. The exception is genuinely substantial work like grading full practice exams or building a custom study plan, which is worth quoting as its own fixed-price item.
What is a sensible cancellation policy for tutoring?
Twenty-four hours, with the session charged inside that window. Tutoring cancellations cluster right before exams, which is exactly when your time is most valuable and hardest to refill. Stating the policy on every invoice does most of the enforcement for you.
How do I price exam-season and intensive work?
A premium rate for the six to eight weeks before major exams is entirely defensible - demand spikes and your availability is finite. Many tutors sell fixed exam-prep blocks instead, which locks in the income and gives the family a clear plan.
Is group tutoring worth invoicing differently?
Yes. Price per student at a lower rate than one-to-one, invoice each family separately, and your effective hourly rate goes up while their cost goes down. Never send one invoice for a group and expect the parents to sort it out between themselves.
Pricing
- Free: Unlimited invoices and estimates, free forever
- Pro: $9.99/month — logo, SMS, reminders, QR codes, no branding
- Business: $19.99/month — recurring invoices, API access, quote conversion
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