Invoice App for Massage Therapists & Bodyworkers
Healing Hands. Zero Paperwork. Finally.
Voice-to-Invoice helps massage therapists invoice between appointments. Describe the session type, duration, and add-ons. Send professional invoices while your client relaxes.
Try the free demo — send a real invoice without signing up, or create a free account.
Why Massage Therapists Use Voice-to-Invoice
- Invoice while clients dress
- Track session types and add-ons
- Log hot stones, aromatherapy, etc.
- Perfect for mobile/in-home massage
- Professional receipts for HSA/FSA
What Massage Therapists Invoice For
- Swedish, deep tissue, sports massage
- Add-on services (cupping, hot stones)
- Mobile massage with travel fees
- Package deals and memberships
My hands need rest after massages, not more work. Now I just describe the session and the invoice sends itself.
What to Put on Invoices for Massage Therapists
A massage invoice frequently doubles as a receipt for an HSA, FSA, or insurance claim, so it needs your practice credentials on it.
- Practitioner name and license number — Required for any claim the client might make.
- Treatment date and duration — 60, 90, or 120 minutes.
- Modality — Swedish, deep tissue, sports, prenatal, trigger point, lymphatic.
- Add-on treatments — Hot stones, cupping, aromatherapy, CBD topicals.
- Package or membership — Sessions used and remaining.
- Gift certificate redemption — Certificate number and value applied.
- Amount paid and method — What makes it usable as a receipt.
- Cancellation policy — Your notice window.
Frequently Asked Questions
Should I list the modality on the invoice?
Yes - Swedish, deep tissue, sports, prenatal, and lymphatic drainage are different services and often different prices. It also matters if the client is ever claiming the treatment back, since a generic "massage" line is much more likely to be queried.
What does a client need if they are claiming on insurance or an HSA?
A superbill - an invoice carrying your practice details, license number, the date and duration of treatment, and the amount paid. That is usually enough for an HSA or FSA claim. Anything involving actual insurance reimbursement will also need diagnosis and treatment codes from a referring provider.
How should I handle gift certificates on the books?
Invoice the purchaser at the point of sale, and note the certificate number. When it is redeemed, the session invoice should show it as paid by certificate rather than as new income - otherwise you count the same money twice and overstate your year.
Is it appropriate to put a gratuity line on the invoice?
In spa and wellness settings it is normal and expected. In clinical or medical massage it can undercut how the treatment is perceived. Match it to how you position your practice - and if you do include it, offer suggested amounts rather than leaving it blank.
What is a fair late-cancellation policy for bodywork?
Twenty-four hours, with a partial or full charge inside it. Your table sits empty for the full hour either way. Put the policy on the intake form and repeat it on every invoice, so enforcing it once is never a shock.
Pricing
- Free: Unlimited invoices and estimates, free forever
- Pro: $9.99/month — logo, SMS, reminders, QR codes, no branding
- Business: $19.99/month — recurring invoices, API access, quote conversion
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